What we collect
When you write to the parish, give online, request a sacrament, or set up a portal account, we keep the information you give us: name, contact details, and whatever you wrote in your message. If you give online, the payment itself is handled by Stripe under their terms; the parish only retains the amount, the date, and a reference for the year-end statement.
Members entered in our records may also have household, sacramental, and pastoral details on file. These are visible only to clergy and the staff who help keep the parish books.
How we use it
Information given to the parish is used to answer you, to keep our records, to send pastoral and parish communications, and to issue year-end giving statements where appropriate. We do not sell or rent parish information to anyone, ever. We do not advertise to you.
Who can see it
Inside the parish: clergy and authorized staff. Pastoral notes, confession records, and prayer requests marked private are guarded more strictly — typically priest-only.
Outside the parish: a small number of trusted providers help run this site (hosting, email delivery, the Stripe payment processor). They process information only on our behalf under written data-processing agreements. Read the standard agreement between this parish and Ancient Designs (the company that hosts and builds the Symphonia software).
Children
Records related to children — sacraments, church school attendance, photographs — are handled with extra care. If you ever want to know what we hold on your child, or to ask that something be removed, write to the rector.
How long we keep it
Sacramental records are part of the canonical history of the Church. They are retained for the life of the parish — that is a doctrinal and historical commitment, not a privacy choice.
Giving records are retained for seven years to satisfy tax-deduction documentation requirements (US IRS / CRA in Canada), then anonymized. Communication preferences, profile data, and inbox messages are retained while your account is active; closing your account erases or anonymizes them as explained in the account-closure flow.
The audit log (who accessed your record, when, and from where) is retained for security investigations and any legal hold that may attach. It is append-only by design.
Your rights
You may exercise any of the following at any time, free of charge. Most are self-service from your account; the rest you can request by writing to the parish.
- Right of access — download a copy of every record we hold about you in machine-readable JSON or a printable summary.
- Right to rectification — correct your profile, contact information, and household details directly from your family page. Corrections to sacramental records require clergy review.
- Right to erasure — close your account. Sacramental and giving records have legal / canonical carveouts explained on the confirmation page.
- Right to portability — the JSON export above is structured for transfer to another parish system.
- Right to restrict processing — pause communications and directory visibility without closing the account.
- Right to object — opt out of bulletins, broadcasts, and directory listing line-by-line.
Cookies and analytics
This site sets one session cookie when you sign in (HTTP-only, secure) and one technical cookie for cross-site request protection. We do not use third-party analytics, advertising, or cross-site tracking. The Stripe payment form is only loaded on the donation page and only when you initiate a payment. Sentry, used to alert the engineering team to site errors, is configured server-side only and does not place a client-side cookie.
How to write to us
For any question about your information, write to the parish or use the contact form. If you have a complaint about how the parish has handled your data and we cannot resolve it, you may lodge a complaint with your local supervisory authority (in the EU/UK with the ICO or your national DPA; in California with the Attorney General; in Canada with the OPC).
Last reviewed June 2026.